Notify MOM Of Changes Of Particulars For Work Permit holders (Foreign Worker)

You will need to notify MOM in these situations:

Increase in worker’s salary

• Before you can change your worker’s salary, you must:
• Get the worker’s written consent.
• Inform MOM of the worker’s new salary using WP Online.
• Find out how to update your worker’s salary.
• However, you are not allowed to amend the salary if the Work Permit is not yet issued.

Decrease in worker’s salary

• Before you can change your worker’s salary, you must:
• Get the worker’s written consent.
• Inform MOM of the worker’s new salary using WP Online.
• Find out how to update your worker’s salary.
• However, you are not allowed to amend the salary if the Work Permit is not yet issued.

Change in company’s name, paid-up capital & financial information

• You can update change of your company’s name or paid-up capital by using i-submit option with supporting documents.
• To update your company turnover, log in to WP Online.

Note:

• These updates only apply if there is no change in legal entity or registration number.

Change in company address & contact details

• If your company changes its name or contact details (e.g. address, phone number or email address), you must update the Central Provident Fund (CPF) Board.
• The CPF Board will then inform MOM of these changes.
• This will ensure that you continue to receive important messages and correspondences from MOM.

Change in business entity

• You need to inform MOM if your company is undergoing the following types of changes that will result in the change in the CPF submission numbers:
• Changing to another type of business entity (e.g. from a sole proprietorship to a private limited company), where at least one of the directors, partners or sole proprietor will move to the new entity.
• Undergoing full merger, acquisition or amalgamation of entities.
• Renewing a business registration with a different ACRA number while keeping the company name.

How to apply:

To update your business entity:

• Declare your Business Activity for the new business entity (with a new CPF submission number).
• Complete the Request Form for Change of Business Entity.
• Submit a scanned copy of the form using iSubmit. Under Request Type, choose option 6: Work Permit Application Matters for Business Sectors.
• Your request will be processed within 14 working days by MOM.

Upon approval:

• There will be a one-time transfer of all your foreign workers to the new business entity.
• Your old business entity will no longer be able to apply for work passes.
• You will need to get new security bonds for all non-Malaysian work permit holders.

If a worker is transferred to a related company

• If you are transferring Work Permit holders because two companies are undergoing a full merger, acquisition or amalgamation, you should change your business entity instead.
• A Work Permit holder can be transferred to a related company (e.g. subsidiary or parent company).
• You can get this done by following the steps below.

Change in worker’s occupation

• You need to submit a request to MOM if you want to change the occupation of a Work Permit holder.
• You can inform MOM through WP Online.

If a worker goes missing

You must do these within 1 week of knowing that your worker is missing:

• File a missing person police report.
• Cancel the Work Permit.

For a non-Malaysian worker

• If the worker is not found within 1 month from the date the Work Permit was cancelled, $2,500 (half of the $5,000 security bond) will be forfeited to cover the repatriation and other related costs.
• Subsequently, if the worker has left Singapore, you can apply for a refund of the forfeited security bond.

If a worker is pregnant

• You need to notify MOM.
• If the foreign worker is married, include this additional information:

Change in worker’s address or Mobile Number

As an Employer:

• You are required to keep MOM updated of the residential addresses and Mobile Number of your Work Permit holders.
• You are also required to update the new address or Mobile Number using the Online Foreign Worker Address Service (OFWAS).

As a Work Permit Holder (Employee):

• W.e.f. 23-Dec-2020 as a pass holder, you must update MOM with FWMOMCare mobile application within 5 days of changing your home address or Mobile Number otherwise you may be penalised.

Change in worker’s personal particulars

You need to inform MOM of changes in a foreign worker’s details, such as passport number or personal particulars.

You can inform MOM through:

• WP Online – for updating worker’s name, date of birth, passport number, passport expiry date and marital status.
• Click here to find out how to update your worker’s personal particulars.
• iSubmit – for all other changes.
• Upload a copy of your letter of request and supporting documents, such as passport.
• Choose Option 4: Amendment of information / particulars for foreign workers and FDWs.
• MOM will inform ICA about the changes to passport details.
• If the foreign worker wishes to clear immigration using the automated gates at the checkpoints, they can do so after 4 working days from the update.

Provide a reference for your worker

You can be a reference for your worker’s conduct, character, work attitude or performance.

To provide a reference:

• Prepare a soft copy letter with your company letterhead. Include the following information in the letter:
• Worker’s name
• Worker’s Work Permit Number or FIN
• Your name, signature, phone number and email
• Your NRIC or FIN
• Your job title or position in the company
• Submit the letter to MOM.
• State “Reference for Foreign Worker” in the message and then MOM will:
• Inform anyone who applies for a Work Permit for the ex-worker that MOM has received feedback.
• Release your contact details so that they can find out more, if they wish to do so.
• The employer can choose to hire the foreign workers even if they receive negative feedback.

Note:

• MOM will only ban foreign workers from employment if they are charged and found guilty of an offence under Singapore law.

Death of a worker in Singapore

Should your foreign worker pass away in Singapore, you need to:

• Cancel the Work Permit within 1 week after the death of the foreign worker.

Upload a copy of the following documents when cancelling:

• Death certificate
• Airway bill if the ashes or body has been sent back to the home country; OR
• Burial certificate if the body has been buried in Singapore; OR
• Cremation certificate if the body has been cremated in Singapore.

• Bear the costs of burial, cremation or the return of the body to the country of origin.
• Bear the costs of returning the worker’s belongings to their families.
• Pay any outstanding salaries or payments to the worker’s estate, e.g. the worker’s next of kin or appointed trustee.