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Notify MOM Of Changes Of Particulars For Work Permit holders (Foreign Worker)

Notice to notify change of particulars for foreign work permit holderNotify MOM Of Changes Of Particulars For Work Permit holders (Foreign Worker)

If you employ Work Permit holders (Foreign Workers), you need to notify MOM of changes during their employment, including updates to company name and address, worker’s occupation, passport details, and residential address.

You will need to notify MOM in these situations:
Increase in worker’s salary
  • Before you can change your worker’s salary, you must:
  • Get the worker’s written consent.
  • Inform MOM of the worker’s new salary using WP Online.
  • Find out how to update your worker’s salary.
  • However, you are not allowed to amend the salary if the Work Permit is not yet issued.

Decrease in worker’s salary

  • Before you can change your worker’s salary, you must:
  • Get the worker’s written consent.
  • Inform MOM of the worker’s new salary using WP Online.
  • Find out how to update your worker’s salary.
  • However, you are not allowed to amend the salary if the Work Permit is not yet issued.
Change in company’s name, paid-up capital & financial information
  • You can update change of your company’s name or paid-up capital by using i-submit option with supporting documents.
  • To update your company turnover, log in to WP Online.

Note:

  • These updates only apply if there is no change in legal entity or registration number.
Change in company address & contact details
  • If your company changes its name or contact details (e.g. address, phone number or email address), you must update the Central Provident Fund (CPF) Board.
  • The CPF Board will then inform MOM of these changes.
  • This will ensure that you continue to receive important messages and correspondences from MOM.
Change in business entity
  • You need to inform MOM if your company is undergoing the following types of changes that will result in the change in the CPF submission numbers:
  • Changing to another type of business entity (e.g. from a sole proprietorship to a private limited company), where at least one of the directors, partners or sole proprietor will move to the new entity.
  • Undergoing full merger, acquisition or amalgamation of entities.
  • Renewing a business registration with a different ACRA number while keeping the company name.

How to apply:

To update your business entity:

  • Declare your Business Activity for the new business entity (with a new CPF submission number).
  • Complete the Request Form for Change of Business Entity.
  • Submit a scanned copy of the form using iSubmit. Under Request Type, choose option 6: Work Permit Application Matters for Business Sectors.
  • Your request will be processed within 14 working days by MOM.

Upon approval:

  • There will be a one-time transfer of all your foreign workers to the new business entity.
  • Your old business entity will no longer be able to apply for work passes.
  • You will need to get new security bonds for all non-Malaysian work permit holders.
If a worker is transferred to a related company
  • If you are transferring Work Permit holders because two companies are undergoing a full merger, acquisition or amalgamation, you should change your business entity instead.
  • A Work Permit holder can be transferred to a related company (e.g. subsidiary or parent company).
  • You can get this done by following the steps below.
Non-Malaysian
Malaysian

For non-Malaysian Work Permit holders:

  • You need to request for your Work Permit holders to be allowed to remain in Singapore during the transfer.
  • Send MOM with the following documents using iSubmit (choose Option 6):
  • A letter from the related company stating the reasons for the request.
  • A letter from the current company stating the consent to the transfer.
  • After it is approved, get the related company to apply for a new Work Permit for the employee. Ensure that the company has sufficient quota.
  • The existing Work Permit will be automatically cancelled once the related company gets the new Work Permit issued.

For Malaysian Work Permit holders:

  • Get the related company to apply for a new Work Permit for the employee. Ensure that the company has sufficient quota.
  • Cancel the existing Work Permit when the employment ends.
  • Cancellation must be done before the new employer requests to issue the new Work Permit.
Change in worker’s occupation
  • You need to submit a request to MOM if you want to change the occupation of a Work Permit holder.
  • You can inform MOM through WP Online.
If a worker goes missing

You must do these within 1 week of knowing that your worker is missing:

  • File a missing person police report.
  • Cancel the Work Permit.

For a non-Malaysian worker

  • If the worker is not found within 1 month from the date the Work Permit was cancelled, $2,500 (half of the $5,000 security bond) will be forfeited to cover the repatriation and other related costs.
  • Subsequently, if the worker has left Singapore, you can apply for a refund of the forfeited security bond.
If a worker is pregnant
  • You need to notify MOM.
  • If the foreign worker is married, include this additional information:
If the worker’s spouse is
Include this information

Singapore citizen or PR        

  • Spouse’s full name and NRIC
  • Copy of marriage certificate

EP or S Pass holder

  • Spouse’s full name
  • Spouse’s FIN or Work Permit number
Change in worker’s address or Mobile Number

As an Employer:

  • You are required to keep MOM updated of the residential addresses and Mobile Number of your Work Permit holders.
  • You are also required to update the new address or Mobile Number using the Online Foreign Worker Address Service (OFWAS).

As a Work Permit Holder (Employee):

  • W.e.f. 23-Dec-2020 as a pass holder, you must update MOM with FWMOMCare mobile application within 5 days of changing your home address or Mobile Number otherwise you may be penalised.
Change in worker’s personal particulars

You need to inform MOM of changes in a foreign worker’s details, such as passport number or personal particulars.

You can inform MOM through:

  • WP Online – for updating worker’s name, date of birth, passport number, passport expiry date and marital status.
  • Click here to find out how to update your worker’s personal particulars.
  • iSubmit – for all other changes.
  • Upload a copy of your letter of request and supporting documents, such as passport.
  • Choose Option 4: Amendment of information / particulars for foreign workers and FDWs.
  • MOM will inform ICA about the changes to passport details.
  • If the foreign worker wishes to clear immigration using the automated gates at the checkpoints, they can do so after 4 working days from the update.
Provide a reference for your worker

You can be a reference for your worker’s conduct, character, work attitude or performance.

To provide a reference:

  • Prepare a soft copy letter with your company letterhead. Include the following information in the letter:
  • Worker’s name
  • Worker’s Work Permit Number or FIN
  • Your name, signature, phone number and email
  • Your NRIC or FIN
  • Your job title or position in the company
  • Submit the letter to MOM.
  • State “Reference for Foreign Worker” in the message and then MOM will:
  • Inform anyone who applies for a Work Permit for the ex-worker that MOM has received feedback.
  • Release your contact details so that they can find out more, if they wish to do so.
  • The employer can choose to hire the foreign workers even if they receive negative feedback.

Note:

  • MOM will only ban foreign workers from employment if they are charged and found guilty of an offence under Singapore law.
Death of a worker in Singapore

Should your foreign worker pass away in Singapore, you need to:

  • Cancel the Work Permit within 1 week after the death of the foreign worker.

Upload a copy of the following documents when cancelling:

  • Death certificate
  • Airway bill if the ashes or body has been sent back to the home country; OR
  • Burial certificate if the body has been buried in Singapore; OR
  • Cremation certificate if the body has been cremated in Singapore.
  • Bear the costs of burial, cremation or the return of the body to the country of origin.
  • Bear the costs of returning the worker’s belongings to their families.
  • Pay any outstanding salaries or payments to the worker’s estate, e.g. the worker’s next of kin or appointed trustee.

 

Please refer to MOM website at www.mom.gov.sg or www.cpf.gov.sg for more detailed information and up-to-date guidelines with regulations.

 

ACHI BIZ is one of the licensed Employment Agencies in Singapore. We will assist your work pass related applications and appeals at our level best with the regulatory authority Ministry Of Manpower (MOM) for successful outcome.

 

Please refer to our GUIDES for more information, SERVICES to meet your requirements or CONTACT us if you wish to avail these or many other services.

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